Essential Duties and Responsibilities:
- Supervises a team of Buyers in purchasing materials, supplies, and services at the most favorable terms for the organization.
- Lead, support, and train team members in organizational processes and procedures.
- Creates, runs, analyzes workload reports of assigned team and utilizes the data to establish and maintain best practices of supply chain management.
- Assigned to projects/matters of high complexity; will act on behalf of a SCM senior leader as needed.
- Qualify vendors, evaluate bids, analyze prices, and review terms for purchased goods and services; proactively seeks to identify opportunities for cost savings.
- Executes cradle to grave purchase order and subcontract administration procedures; able to execute procedures for complex projects with minor supervision.
- Thorough understanding of multiple types of contracts/agreements/orders/etc. and ability to administer accordingly.
- Leads BOM process; Prepare and distribute Requests for Quotes and Requests for Proposals (RFQs & RFPs); Provides support on proposals and change orders for complex tasks.
- Reviews and audits requisitions against contracts/agreements/orders/etc. of all types and complexity to ensure compliance.
- Work with internal customers to ensure contracts/agreements/orders/etc. clearly specify all pertinent technical requirements and invoke all required contract clauses, terms, and conditions; able to train internal departments on best practices involved with these procedures.
- Advises customers on risks and best business practices; independently assesses vendors and provides regular updates to SCM leadership.
- Track approved purchases, update order expediting information, monitor and resolve delivery, receipt and reported quality issues, and review vendor invoices for compliance with PO and accepted deliveries.
- Maintain vendor registration and certification files and Cost Point based vendor database information.
- Able to compile all types of data in support of project reporting tools; updating reports with current PO status information for use by internal departments.
- Attends internal departmental meetings to facilitate cross team collaboration and record pertinent notes and action items.
- Negotiates contract terms and pricing with vendors with minimal support and oversight from team leadership.
- Arranges and attends meetings with vendors and potential vendors.
- Maintain vendor registration and certification files and Cost Point based AVL database information.
- Maintain project reporting tools; update project reports with current PO status information for an entire team/business area.
- Assesses own workload as well as others on recurring basis to locate weaknesses and determine opportunities for best practices.
Additional Duties and Responsibilities:
- Serves as the company’s primary point of contact with vendors across all levels of the supply chain.
- Actively supports internal departments with current purchase commitment status and vendor delivery information.
- Acts as delegate for SCM senior leadership as needed.
- Accomplishes all tasks as appropriately assigned or requested
Qualifications:
- Minimum of AA/AS degree (or equivalent) and 5-8 years of work experience. Additional work experience may be substituted for education on a case-by-case basis.
- Prior experience working in a contracting or procurement environment; in- depth understanding of military and commercial specifications, standards and sizes related to materials and equipment preferred.
- Minimum of 10 hours of completed coursework in FAR based acquisition/procurement/contracts training.
- Advanced proficiency in MS 365 and all aspects of Deltek Costpoint.
- Ability to obtain clearance for work on classified Government contracts.
Minimum Requirements:
- Mature knowledge of workplace operations and appropriate workplace behavior.
- Experienced knowledge of contracts/agreements/orders/etc administration and the RFP/RFQ processes.
- Experienced knowledge of federal contract administration and FAR regulations and procedures.
- Experience in working with multiple levels of departmental leadership and workplace hierarchy.
- Advanced ability to handle multiple projects simultaneously and use judgment in prioritizing work assignments and work amongst a team or area.
- Advanced team-oriented and team-building skills; superior customer service skills and able to supervise and train others in customer service best practices.
- Excellent oral and written communication skills; Must be able to perform business math related tasks.
- Significant experience in contract technology and/or services (Costpoint & Oxalis); demonstrated knowledge of continuing education in industry best practices.
Work Environment:
- This position is performed in a traditional office environment, with local travel between facilities. Local and out-of-area travel may be required.
Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).
To apply for this position, go here: Employment Application – Fairlead Integrated
