Contracts Administrator III – REQ 14163

19 April 2024

REQ #: 14163

Essential Duties and Responsibilities:

  • Assist in the administration of all customer orders and contracts, preparation of contract proposal provision reviews, and specification and requirement negotiations with customers and partners.
    • Assigned to complex projects with limited management oversight.
    • Gains exposure to more complex tasks within the job function; reports to a manager.
  • Execute the Fairlead Contract Review and Summary Procedure
    • Set-up customer projects as well as internal bid & proposal (B&P) and research & development (R&D) projects in the CostPoint business system.
    • Complete the required review and set-up process for each customer contract, purchase order, or an amendment to an existing contractual agreement as assigned, documenting the review results using the Fairlead “Project Review Summary” template.
    • Prepare and forward all contract policy compliance and flow down documentation to the Director of Purchasing; provide verbal overviews when requested.
  • Review and prepare all routine agreements to include nondisclosure, teaming, consulting and other contractual agreements for Contract Manager’s approval.
  • Analyze significant and or unique contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, and organizational policies.
  • Review complex, non-routine solicitations of moderate risk to the organization and prepare responses for proposals, and bids, and complete any required Representations and Certifications.
  • Prepare, track, and assist with the negotiation of cost proposals and delivery orders related to Government or commercial customer contracts and orders.
  • Lead the CA-I and CA-II staff members in:
    • Preparing and maintaining tracking tools for project and billing milestones,
    • Preparing, submitting, and tracking to collection invoices for all contract deliverables, as well as ensuring projects are properly closed out,
    • Maintaining project reporting tools tracking Condition Found Reports (CFRs), Test & Inspection (T&I) schedule status, and other technical and project status information provided to customers, and
    • Maintaining all customer required registration information.
  • Assist in the identification, development, and implementation of new contract policies and practices internally.

Additional Duties and Responsibilities:

  • Assemble financial and strategic information upon request
  • Actively support production with financial and project information
  • Accomplish all tasks as appropriately assigned or requested


  • BS/BA degree preferred; experience in closely related field may substitute
  • Prior experience administrating government and commercial contracts preferred
  • Knowledge of U. S. Government acquisition regulations preferred
  • Proficiency in MS Office; Experience with an enterprise system (e.g., CostPoint).

Minimum Requirements:

  • Knowledge of FAR/DFARS and Government Cost Accounting principles
  • Introductory knowledge of the Uniform Commercial Code
  • Ability to draft routine to moderately non-routine contractual instruments in accordance with prescribed templates and guidelines
  • Excellent contract analyst and negotiation skills
  • Ability to produce creative resolutions to contractual issues
  • Experience working in a diverse contract administration environment encompassing military, government and commercial customers, and supporting internal manufacturing, repair, and technical service operations

Primary work location is 500 Crawford Street, Portsmouth, VA.

Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).