Contracts Administrator II – REQ 14441

19 April 2024

REQ #: 14441

Essential Duties and Responsibilities:

  • Assist in the administration of all customer orders and contracts, preparation of contract proposal provision reviews, and specification and requirement negotiations with customers and partners.
    • Assigned to moderately complex projects with moderate management oversight.
    • Gains exposure to more complex tasks within the job function; reports to a manager.
  • Execute the Fairlead Contract Review and Summary Procedure
    • Set-up customer projects as well as internal bid & proposal (B&P) and research & development (R&D) project in the CostPoint business system.
    • Complete the required review and set-up process for each customer contract, purchase order, or an amendment to an existing contractual agreement as assigned, documenting the review results using the Fairlead “Project Review Summary” template.
  • Prepare and maintain tracking tools for project and billing milestones, as well as project close out checklists.
  • Prepare, submit and track to collection invoices for all contract deliverables.
  • Prepare bids and proposals, to include proposals for contract changes and amendments as well as new proposal opportunities; provide assistance on proposals and change orders for more complex tasks.
  • Assist with the maintenance of project reporting tools tracking Condition Found Reports (CFRs), Test & Inspection (T&I) schedule status, and other technical and project status information provided to customers.
  • Input and maintain annually, all customer required registration information.

Additional Duties and Responsibilities:

  • Assemble financial and strategic information upon request
  • Actively support production with financial and project information
  • Accomplish all tasks as appropriately assigned or requested


  • BS/BA degree preferred; High School diploma and related work experience may substitute
  • Prior experience working in a contracting or procurement environment preferred
  • Knowledge of U. S. Government acquisition regulations preferred
  • Proficiency in MS Office; Experience with an enterprise system (e.g., CostPoint)

Minimum Requirements:

  • Knowledge of government contracts and the RFP/RFQ processes
  • Ability to handle multiple projects simultaneously and use judgment in prioritizing work assignments
  • Excellent team-oriented and team-building skills
  • Excellent oral and written communication skills
  • Understanding of contract technology and/or services, and best practices in contract administration

Work Environment:

  • This position is performed in a traditional office environment, with local travel between facilities.
  • Some out-of-area travel may be required.

Primary work location is 500 Crawford Street, Portsmouth, VA.

Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).