Careers

Contracts Administrative Assistant – REQ 14629

22 April 2024
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REQ #: 14629

Essential Duties and Responsibilities:

  • Set-up all customer projects for each division, internal bid & proposal (B&P) and research & development (R&D) projects in CostPoint business system.
    • Kick off “New Project” emails to the programs team once CostPoint setup has been completed.
  • Work with project managers to maintain & add all required workforces.
    • Turn workforces on and off as requested by the programs team.
    • Add all new hires to the necessary workforce.
    • Remove terminated employees from all workforces.
  • Create a flow down matrix for all required FAR/DFAR clauses per each contract.
    • Matrix will be uploaded into CostPoint for purchasing.
  • Assist in preparing, maintaining, and tracking tools for project and billing milestones.
  • Assist in preparing, submitting, and tracking to collection, invoices for all contract deliverables.
    • Follow up on all past due invoices & prepare weekly updates on statuses to upper management.
    • Submit invoices to customer portals, as required.
    • Generate all intercompany invoices monthly.
  • Input and maintain annually, all customer required registration information, as needed.

Additional Duties and Responsibilities:

  • Assemble financial and strategic information upon request.
  • Accomplish all tasks as appropriately assigned or requested.

Qualifications:

  • BS/BA degree preferred; High School diploma and related work experience may substitute.
  • Proficiency in MS Office
  • Ability to become proficient in an enterprise system (e.g., CostPoint)

Minimum Requirements:

  • Ability to handle multiple projects simultaneously and use judgment in prioritizing work assignments.
  • Excellent team-oriented and team-building skills.
  • Excellent oral and written communication skills.

Work Environment:

This position is performed in a traditional office environment, with local travel between facilities.

Primary work location is 500 Crawford Street, Portsmouth, VA.

Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).

TO APPLY FOR THIS POSITION, GO HERE:  https://fairlead.com/employment-application/