Essential Duties and Responsibilities:
- Purchases materials, supplies, and services at the most favorable terms for the organization with no supervision.
- Supports and trains team members in organizational processes and procedures.
- Assigned to projects/matters of high complexity; can act on behalf of a SCM senior leader as needed.
- Qualifies vendors, evaluates bids, analyzes prices, and reviews terms for purchased goods and services; proactively seeks to identify opportunities for cost savings.
- Executes cradle to grave purchase order and subcontract administration procedures; able to execute procedures for complex projects with minor supervision.
- Thorough understanding of multiple types of contracts/agreements/orders/etc. and ability to administer accordingly.
- Leads Bill of Material (BOM) process.
- Prepares and distributes Requests for Quotes and Requests for Proposals (RFQs & RFPs).
- Provides support on proposals and change orders for complex tasks.
- Reviews and audits requisitions against contracts/agreements/orders/etc. of all types and complexity to ensure compliance.
- Works with internal customers to ensure contracts/agreements/orders/etc. clearly specify all pertinent technical requirements and invoke all required contract clauses, terms, and conditions; able to train internal departments on best practices involved with these procedures.
- Advises customers on risks as well as best business practices; independently assesses vendors and provides regular updates to SCM leadership.
- Tracks approved purchases, updates order expediting information, monitors and resolves delivery, receipt and reported quality issues, and reviews vendor invoices for compliance with PO and accepted deliveries.
- Maintains vendor registration and certification files and CostPoint based vendor database information.
- Able to compile all types of data in support of project reporting tools, updating reports with current PO status information for use by internal departments.
- Attends internal departmental meetings to facilitate cross team collaboration and record pertinent notes and action items.
- Negotiates contract terms and pricing with vendors with minimal support and oversight from team leadership.
- Arranges and attends meetings with vendors and potential vendors.
- Maintains vendor registration and certification files and CostPoint based AVL database information.
- Maintains project reporting tools; updates project reports with current PO status information for an entire team/business area.
- Assesses own workload as well as others on recurring basis to locate weaknesses and determine opportunities for best practices.
Additional Duties and Responsibilities:
- Serves as the company’s primary point of contact with vendors across all levels of supply chain.
- Actively supports internal departments with current purchase commitment status and vendor delivery information.
- Acts as delegate for SCM senior leadership on as needed basis.
- Accomplishes all tasks as appropriately assigned or requested.
Qualifications:
- Minimum of AA/AS degree (or equivalent) and 2-5 years of work experience. Additional work experience may be substituted for education on a case-by-case basis.
- Prior experience working in a contracting or procurement environment; in- depth understanding of military and commercial specifications, standards and sizes related to materials and equipment preferred.
- Minimum of 10 hours of completed coursework in FAR based acquisition/procurement/contracts training.
- Advanced proficiency in MS 365 and all aspects of Deltek CostPoint.
- Ability to obtain clearance for work on classified Government contracts.
Minimum Requirements:
- Mature knowledge of workplace operations and appropriate workplace behavior.
- Experienced knowledge of contracts/agreements/orders/etc. administration and the RFP/RFQ processes.
- Experienced knowledge of federal contract administration and FAR regulations and procedures.
- Experience in working with multiple levels of departmental leadership and workplace hierarchy.
- Advanced ability to handle multiple projects simultaneously and use judgment in prioritizing work assignments as well as prioritizing work amongst a team or area.
- Advanced team-oriented and team-building skills; superior customer service skills and able to train others on customer service best practices.
- Excellent oral and written communication skills.
- Must be able to perform business math related tasks.
- Significant experience in contract technology and/or services (CostPoint & Oxalis); demonstrated knowledge of continuing education in industry best practices.
Work Environment:
- This position is performed in a traditional office environment, with local travel between facilities.
- Local and out-of-area travel may be required.
Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).
To apply for this position, go here: Employment Application – Fairlead Integrated
