Proposal Coordinator – REQ 13254

01 November 2023

REQ #: 13254

Essential Roles and Responsibilities:

  • Supports various aspects of the proposal development effort
  • Creates the outline, builds templates, proofreads, prepares review drafts and final editions, schedules meetings and tracks the completion of assignments
  • Coordinates with cross-functional teams to develop quotations and gathers necessary information required for bid submission
  • Reviews proposal instructions
  • Develops the style guide and creates computer graphics
  • Collates concept papers into a single body of work and ensures completed proposals are professional
  • Assesses competitors by analyzing and summarizing competitor information and trends
  • Develops sales opportunities by researching and identifying potential accounts, soliciting new accounts, building rapport, and providing timely and relevant information
  • Electronically opens jobs to begin internal bid and/or award process
  • Acknowledges Customer Purchase Orders and keeps accurate filing of customer correspondence and direct communications
  • Participates in special projects and proposals as assigned
  • Coordinates onsite meetings with customers and potential clients
  • Continually updates job knowledge by studying new products and attending educational seminars
  • Coordinates presentation of bid submission data


  • BA/BS in a related academic field of study, or AA/AS plus 4 years directly related experience, or 8 years directly related experience
  • Individuals with job experience, coursework, or specialized training in marketing, communications, writing, editing, and/or proofreading are highly preferred

Minimum Requirements:

  • Outstanding organizational skills to manage simultaneously occurring tasks
  • Excellent interpersonal, communication and teambuilding skills
  • Keen eye for detail and skills in copy-editing, grammar, style, spelling, and punctuation
  • Effectively works under pressure in a team-oriented environment
  • Demonstrates the ability to meet deadlines and produces quality work products for complex, high-visibility proposals

Primary work location: 650 Chautauqua Avenue, Portsmouth, VA.

Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).