Buyer III – Subcontract Administrator III – REQ 13434

10 January 2024

REQ #: 13434

Essential Duties and Responsibilities:

  • Purchases materials, supplies, and services at the most favorable terms for the organization with no supervision.
  • Supports and trains team members in organizational processes and procedures.
  • Assigned to projects/matters of high complexity; can act on behalf of a SCM senior leader as needed.
  • Qualifies vendors, evaluates bids, analyzes prices, and reviews terms for purchased goods and services; proactively seeks to identify opportunities for cost savings.
  • Executes cradle to grave purchase order and subcontract administration procedures; able to execute procedures for complex projects with minor supervision.
  • Thorough understanding of multiple types of contracts/agreements/orders/etc. and ability to administer accordingly.
  • Leads Bill of Material (BOM) process.
  • Prepares and distributes Requests for Quotes and Requests for Proposals (RFQs & RFPs).
  • Provides support on proposals and change orders for complex tasks.
  • Reviews and audits requisitions against contracts/agreements/orders/etc. of all types and complexity to ensure compliance.
  • Works with internal customers to ensure contracts/agreements/orders/etc. clearly specify all pertinent technical requirements and invoke all required contract clauses, terms, and conditions; able to train internal departments on best practices involved with these procedures.
  • Advises customers on risks as well as best business practices; independently assesses vendors and provides regular updates to SCM leadership.
  • Tracks approved purchases, updates order expediting information, monitors and resolves delivery, receipt and reported quality issues, and reviews vendor invoices for compliance with PO and accepted deliveries.
  • Maintains vendor registration and certification files and CostPoint based vendor database information.
  • Able to compile all types of data in support of project reporting tools, updating reports with current PO status information for use by internal departments.
  • Attends internal departmental meetings to facilitate cross team collaboration and record pertinent notes and action items.
  • Negotiates contract terms and pricing with vendors with minimal support and oversight from team leadership.
  • Arranges and attends meetings with vendors and potential vendors.
  • Maintains vendor registration and certification files and CostPoint based AVL database information.
  • Maintains project reporting tools; updates project reports with current PO status information for an entire team/business area.
  • Assesses own workload as well as others on recurring basis to locate weaknesses and determine opportunities for best practices.

Additional Duties and Responsibilities:

  • Serves as the company’s primary point of contact with vendors across all levels of supply chain.
  • Actively supports internal departments with current purchase commitment status and vendor delivery information.
  • Acts as delegate for SCM senior leadership on as needed basis.
  • Accomplishes all tasks as appropriately assigned or requested.


  • Minimum of AA/AS degree (or equivalent) and 2-5 years of work experience. Additional work experience may be substituted for education on a case-by-case basis.
  • Prior experience working in a contracting or procurement environment; in- depth understanding of military and commercial specifications, standards and sizes related to materials and equipment preferred.
  • Minimum of 10 hours of completed coursework in FAR based acquisition/procurement/contracts training.
  • Advanced proficiency in MS 365 and all aspects of Deltek CostPoint.
  • Ability to obtain clearance for work on classified Government contracts.

Minimum Requirements:

  • Mature knowledge of workplace operations and appropriate workplace behavior.
  • Experienced knowledge of contracts/agreements/orders/etc. administration and the RFP/RFQ processes.
  • Experienced knowledge of federal contract administration and FAR regulations and procedures.
  • Experience in working with multiple levels of departmental leadership and workplace hierarchy.
  • Advanced ability to handle multiple projects simultaneously and use judgment in prioritizing work assignments as well as prioritizing work amongst a team or area.
  • Advanced team-oriented and team-building skills; superior customer service skills and able to train others on customer service best practices.
  • Excellent oral and written communication skills.
  • Must be able to perform business math related tasks.
  • Significant experience in contract technology and/or services (CostPoint & Oxalis); demonstrated knowledge of continuing education in industry best practices.

This position is performed in a traditional office environment, with local travel between facilities.  Primary work location is 500 Crawford Street, Portsmouth, VA.

Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).