Buyer II – Subcontract Administrator II – REQ 13433

16 January 2024

REQ #: 13433

Essential Duties and Responsibilities:

  • Purchases materials, supplies, and services at the most favorable terms for the organization with some supervision.
    • Assigned to projects/matters of moderate complexity in a support role where work is managed.
    • Reports to a supervisor or manager.
  • Qualifies vendors, evaluates bids, analyzes prices, and reviews terms for purchased goods and services; proactively seeks to identify opportunities for cost savings.
  • Executes cradle to grave purchase order and subcontract administration procedures; able to execute procedures for more complex projects with moderate supervision.
    • Able to distinguish between multiple types of contracts/agreements/orders/etc. and administer accordingly.
  • Prepares and distributes Requests for Quotes and Requests for Proposals (RFQs & RFPs),
  • Provides support on proposals and change orders for more complex tasks.
  • Able to review and audit requisitions against contracts/agreements/orders/etc. up to moderate complexity to ensure compliance.
  • Works with internal customers to ensure contracts/agreements/orders/etc. clearly specify all pertinent technical requirements and invoke all required contract clauses, terms, and conditions.
  • Advises customers on risks as well as best business practices; independently assesses vendors with help from supervisor or manager.
  • Tracks approved purchases, updates order expediting information, monitors and resolves delivery, receipt and reported quality issues, and reviews vendor invoices for compliance with PO and accepted deliveries.
  • Maintains vendor registration and certification files and CostPoint based vendor database information.
  • Provides data in support of project reporting tools, updating reports with current PO status information for use by internal departments.
  • Attends internal departmental meetings to facilitate cross team collaboration and records pertinent notes and action items.
  • Negotiates contract terms and pricing with vendors with support and oversight from team leadership.
  • Arranges and attends meetings with vendors and potential vendors.

Additional Duties and Responsibilities:

  • Serves as a consistent point of contact with vendors on assigned contracts/agreements/orders/etc.
  • Actively supports internal customers with current purchase commitment status and vendor delivery information.
  • Supports SCM leadership on cross department initiatives and rapid improvement events as requested.
  • Accomplishes all tasks as appropriately assigned or requested.


  • Minimum of High School diploma (or equivalent) and 1-3 years of work experience. Additional work experience may be substituted for education on a case-by-case basis.
  • Proficient in MS 365.
  • Ability to become proficient in an enterprise system (e.g., CostPoint).
  • Ability to obtain clearance for work on classified Government contracts.

Minimum Requirements:

  • Basic knowledge of workplace operations and appropriate workplace behavior.
  • Basic knowledge of contracts/agreements/orders/etc. administration and the RFP/RFQ processes.
  • Basic knowledge of federal contract administration and FAR regulations and procedures.
  • Experience in working with multiple levels of departmental leadership and workplace hierarchy.
  • Ability to handle multiple projects simultaneously and use judgment in prioritizing work assignments.
  • Excellent team-oriented and team-building skills; strong customer service attitude.
  • Excellent oral and written communication skills.
  • Must be able to perform business math related tasks.

This position is performed in a traditional office environment, with local travel between facilities.  Primary work location is 500 Crawford Street, Portsmouth, VA.

Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).